Cloud Administration

Cloud Administration

This topic applies only to Envision Workspace Administrators.

Workspace Administration

Canvas Envision Administration allows Workspace Administrators to manage their workspace. In Administration, the Workspace Administrator can create and manage:
  1. Centers
  2. Users
  3. Groups

To access Workspace Administration

  1. Log into Canvas Envision Cloud: https://app.canvasenvision.com 
  2. Click the Administration "key" in the top right. 

Centers

Centers are collections of Envision documents to help organize content that is in the process of being collaboratively created or the published latest version.

To create a Center

  1. Log into Workspace Administration.
  2. Navigate to Centers.
  3. Click + Create.
  4. Enter the center name and intended settings.
  5. Click Create Center.

To edit a Center's settings

  1. Log into Workspace Administration.
  2. Navigate to Centers.
  3. Click on the pencil icon on the Center to be edited.
  4. Adjust settings as appropriate.
  5. Click Save Center.

Users

There are two types of Canvas Envision users: Creators and Collaborators. 
  1. Creators use the Canvas Envision desktop application to create and publish content to the Envision Cloud. 
  2. Collaborators use the Envision Cloud to access the latest published versions of content.

To invite a User

  1. Log into Workspace Administration.
  2. Navigate to Users | Invitations.
  3. Click + Invite.
  4. Enter the email address and type of user: Creator or Collaborator.
  5. Click Create invitation.
Your organization has a limited number of Creators and Collaborators. Request more by contacting Canvas.

To manage User settings

  1. Log into Workspace Administration.
  2. Navigate to Users | Manage.
  3. Click on the pencil icon on the User to be edited.
  4. Adjust settings as appropriate.
  5. Click Save user.

Groups

A method to control access to Centers for certain groups of users, a Workspace Administrator can create and manage Groups. User Groups help control who accesses what Center(s). By default, for simplicity, everyone has access; however, a Workspace Administrator can create various user groups with limited privileges based on what users should access.

To create a Group

  1. Log into Workspace Administration.
  2. Navigate to Users | User Groups.
  3. Click + Create.
  4. Enter the name for your group.
  5. Choose the Centers this group will access.
  6. Select the user for this group.
  7. Click Create user group.

To manage a Group

  1. Log into Workspace Administration.
  2. Navigate to Users | User Groups.
  3. Click on the group name.
  4. Adjust settings as appropriate.
  5. Click Save user group.

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